Warrenton Trails Association
P.O. Box 969
Warrenton, OR 97146
MEETING MINUTES: 05/25/04
CALL TO ORDER: 09:15 AM at Serendipity Café at 137 Main St. in Warrenton.
ROLL CALL: Richard Johnson, Barry and Sally Smith, Bob Maxfield, Frida Fraunfelder,
Jim Scheller, Rhoda Portis and guest Peter Gearin.
PREVIOUS MINUTES: May 03, 2004 minutes were read and approved.
NO TREASURERS REPORT AT THIS TIME.
1. Peter Gearin made a presentation to the WTA on the status of the proposed golf course on the Port property in Warrenton. This is section 11 and 12 on the concept paper. He stated the design work was in progress for an 18 hole golf course, and that it was actively being worked on. This indicates that the project could possibly be at the approval stage sometime later this year. Several members or the WTA stressed their desire to be involved in the design process to help with establishing the best possible trail route around or through the proposed project. Peter concurred in the need for this and said he would get back to Richard as to where and when this may happen.
2. Rhoda presented the Rivers Trails assistance grant to the committee. It was agreed this matter would be taken up as a priority in the next meeting. There is a July 1 submission deadline for this grant.
3. It was discussed and decided by all present, the need for an oversight committee to be established that would deal with the “nuts and bolts” matters of the WTA. The members for this committee will be Jim Scheller, Bob Maxfeild, Richard Johnson, Krista Greisen, Barry Smith, and Frida Fraunfelder.
The first meeting was scheduled for Wednesday, June 02 at 4pm at Frida’s home on Juniper, in Warrenton.
4. It was discussed and decided that the general WTA meetings would now be the third Tuesday of each month at 3pm at the Serendipity Caffe in Warrenton. The oversight committee meetings will be the 1st Tuesday of each month, time and place to be decided prior.
5. A motion was made and seconded that Barry would assume the roll of treasurer for the WTA. All present voted in favor. Barry will be conferring with Bob and Krista on the status of all money matters and offer a treasurers report in the next meeting. It was also discussed that the WTA needs to establish a budget for the remainder of 2004. This will be taken up in the next meeting.
6. It was stated by Richard Johnson that the WBA has budgeted 30K for trail development. The funds will be dispersed to the WTA on a project by project basis as approved by the Warrenton City Commission and the WBA. Richard stressed the need for the WTA to look further at what projects should be undertaken this year and in what order. This allows the WTA to take full advantage of the funds generously provided by the WBA.
7. Copies of the Warrenton Revitalization Document were distributed to all in attendance. The value and importance of this document was stressed. Richard asked us to recognize all of the hard work and effort that went into the creation of this document and that is should certainly be the baseline for the work of the WTA. The WTA concept paper is natural progression of the Warrenton Waterfront Revitalization Plan.
8. Several members voiced their opinion to have a copy of the meeting minutes on a timely basis, preferably with in a week of the meeting. There was a general consensus of this by all in attendance.
9. The need for a WTA logo was discussed. It was agreed that the Waterfront Trail logo would be good to use. Richard Johnson agreed to pursue this matter further and report back to the committee by the next meeting.
10. The idea of a monthly news memo was raised and discussed briefly. It was agreed to revisit this issue later.
11.The formation of the WTA Board was discussed and will be brought up again in the next meeting.
12. The ongoing need for new members was mentioned. All agreed to put more emphasis on recruiting new members.
13. Krista gave a brief report on the 501© 3 filing status. We have received a letter from the IRS confirming they have received our application and have forwarded it for approval to their office in Colorado. Expect final approval notification with in the next 60 days.
14. Richard brought forth information on a new grant opportunity in the name of ‘Laura Jane Musser Fund’. This will be reviewed further in the next meeting. Krista will also bring follow up information on the ‘Just Give .com” web site.
15.The committee discussed the need for the best starting point of the 26 mile loop. Bob Maxfeild suggested it might be the Fisherman’s Lighthouse Museum. There was some agreement on this but a decision was tabled until the next meeting when more members would be present and the matter discussed further.
16. It was stressed further by Richard Johnson that there is a need for the committee to come to agreement on the project list and their priorities. The WWRP should be thoroughly considered in establishing this.
17. Bob Maxfield presented a slimmed down version of the WTA vision and mission statements. A motion was made by Jim S. to accept this and a second was made by Frida.
The motion carried unanimously.
There was discussion of the WTA by –laws that were written and presented by Frida Fraunfelder with input from the by-laws committee. Great progress was made on this, however, more work will need to be done soon and the matter will be brought up again in the next meeting.
Meeting adjourned at 11:15 A.M.