Warrenton Trails Association

                                                            P.O. Box 969
                                                Warrenton, Oregon 97146

MEETING MINUTES: 10/26/2004  

CALL TO ORDER: 03:30 pm at Serendipity Caffe, 137 Main St. Warrenton, Or

ROLL CALL: Richard Johnson, Marc Auerbach, Jim Scheller, Bob Maxfeild,

                        Krista Greisen, Barry Smith, Eldon Wright.

                        Guest: Rhoda Portis.

PREVIOUS MINUTES: 09/21/2004 Minutes read and approved.

TREASURERS REPORT:  Treasurers’ report read and approved.

                                             Treasurer request time sheets be submitted next week.

New Business:

No public comment.

Old Business:

1.      Rhoda from RC&D agreed to speak with Patrick regarding the upcoming 306a Grant writing. She will also be checking on the previously submitted grant application for the NPS technical assistant.

2.      Rhoda will be conduct a funding search for other sources of funding through RC&D contacts.

3.      Richard will draft a letter to the city requesting the city reserve some Capitol Funds for trail implementation, improvement or development.

4.      Bob will contact Patrick regarding the 3^rd St/ Anchor alleyway and the technicalities involved in trail continuation there.

5.      Krista will be pursuing an Intel Community Grant option that has come available.

6.      Richard will be drafting a letter to Ed Madere regarding their conversation about using the Quincy Fund as a match for grant writing. He will also copy a letter to Patrick.

7.      It was agreed that Krista would contact Barbara Balensifer and ask if she may be available to attend the next meeting.

8.      It was discussed and agreed that we have an accurate accounting of volunteer hours on a rolling spreadsheet for the treasurers’ report. These hours are important as they represent in kind donation and can qualify as part of matching finds when necessary. Please bring a tracking of ALL your volunteer hours (not just at meetings) to the December 2^nd meeting.

9.      Krista will be drafting a letter to Frida , thanking her for her time and effort on the Trail Associations behalf.

10.  All members have been encouraged to begin a wish list for trail maintenance equipment and trail improvement or enhancement needs.

11.  The group agreed to revisit the Karen Wright packet and glean ideas from her suggestions. We will discuss these concepts at the next meeting. 

12. The new trail logo was approved. Marc agreed to email final copy to the members. Next step is agreement on sign size, quantity, costs and colors.

13. Eldon agreed to explore possible grant option from Weyerhauser.

Motion: Bob Maxfield motioned and Eldon Wright seconded that Jim Scheller be appointed Vice Chair.  Vote was unanimous in Jim Schellers’ absence.

                   Welcome newly appointed Vice President Jim Scheller.

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-         .Meeting Date and time set for  December 02, 2004 at Serendipity Caffe at 3:30 pm.

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Meeting adjourned.